Understand archive vs delete, and find archived mail
Archiving clears your inbox but keeps the mail; deleting throws it away. Knowing the difference saves a panic later.
- Use Archive to move mail out of the inbox while keeping it searchable — nothing is lost.
- Use Delete only for mail you genuinely don’t need; it goes to Deleted Items and is purged later.
- Find archived mail in the Archive folder in your folder list, or by searching All Mailboxes.
- If you have an online Archive mailbox, it appears as a separate item lower in the folder list.
- Recover something deleted by mistake from Deleted Items, or ’Recover items recently removed’ soon after.
- Don’t rely on Deleted Items as storage — archive anything you want to keep.
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